June 16, 2024

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Trello Vs. Smartsheet: The Best Project Management Tools    

5 min read

Teams can plan and manage activities using an easy digital board from Trello, a platform well-known for its visual collaboration tools and agile-friendly features.

As a flexible work execution platform, Smartsheet, on the other hand, uses a familiar spreadsheet-like interface to let teams plan, track, and manage projects in real-time.

In order to make an informed choice based on unique project management needs, we examine the advantages, disadvantages, and noteworthy features of Trello and Smartsheet in this comparison.

Trello Software  

Trello software functions as a visual collaboration instrument intended for efficient task and project management.

The application expands its utility to several departments, including marketing, sales, support, and HR. It is widely used in agile software development teams.

Trello is a web-based application that provides a range of tools for defining projects, outlining criteria, and creating workflows to guarantee methodical project completion.  

With its solution to the frequent problems of lost productivity and diminished transparency, the program tackles the difficulties of organizing project assignments, tasks, and daily to-do lists.  

What makes it stand out? 

With its organized platform for creating and managing projects, tracking advancement, and achieving primary corporate goals, Trello emerges as a vital tool for teams juggling endless work.

Trello is an adaptable digital board that makes creating, arranging, and ranking jobs easier.  

It also enhances project management efficiency, allows administrators or managers to create workflows and assign tasks to individuals or teams.

Users may collaborate easily because of Trello’s distinctive cards, which let users annotate tasks, include other users, and attach pertinent documents.

This cooperative method improves team communication and transparency, leading to a successful project management procedure.


Some of the important features are:

● Views

● Automation

● Power-ups

● Templates

● Integrations

Who is it for?

Trello is used by businesses of all sizes due to the ease of its interface, which allows you to drag and drop cards.        

Pros and Cons  


Real-Time Updates: Team changes are reflected instantly, negating the need for ongoing status meetings and giving instant visibility into project advancements.

File Attachment and Previews: Trello cards allow users to attach files directly, and the platform offers demos for a wide range of file formats. This makes working together on tasks and sharing documents easier.

Search and Filtering: Trello has robust search and filtering features that make finding particular cards, tasks, or discussions inside a project simple.

Cross-Platform Compatibility: Trello works with a variety of operating systems and web browsers, providing a unified experience across devices.


Restricted Native Integrations: Trello has a restricted number of native integrations as compared to other platforms, despite the fact that it interfaces with a lot of third-party apps through Power-Ups.

Mobile App Features: Although Trello has a mobile app, some users may feel that it lacks some of the more sophisticated functions that are available in the web version.

Charges for Power-Ups: Although Trello’s basic features are free, several Power-Ups and connectors have extra fees. Those who rely on these a lot could have additional costs.

Limitations on Exporting: Users who need to build thorough backups or migrate data to other project management applications may find it more difficult to export data from Trello.


You can sign up for free, however, if you want to manage a team on a small to a bigger scale, the following are the pricing plans offered:

● Free: $0

● Standard: $5 per user per month

● Premium: $10 per user per month

● Enterprise: $17.50 per user per month


It offers a free demo just in case you are not too sure about investing in this tool yet.

Smartsheet Software   

With an interface modeled after spreadsheets, Smartsheet software facilitates real-time project planning, tracking, and management for teams as a job execution platform and collaboration tool.

Numerous project management capabilities, including those for document and resource management, project reporting, task management, file sharing, and timeline monitoring, are included in the platform’s functionality.

It helps users effectively record and track their calendars, resources, and plans.

You may tailor Smartsheet’s vast range of views, workflows, reports, and dashboards to meet your specific needs, whether they are for one-off projects or extensive company-wide efforts.  

What makes it stand out?

Smartsheet is a well-known online platform for project management, collaboration, and information sharing.

It is also well-known for its user-friendly spreadsheet-like application, which is extensively employed for tracking and managing diverse kinds of tasks.

This covers client data, sales pipelines, event schedules, team projects and task lists, and business procedures.

A variety of tools for project management, forms management, activity recording, scheduling, real-time data tracking, workflow automation, and content collaboration are included in the Smartsheet platform.

Users can access accounts online or through integrations with well-known web services.


Some of the important features are:

● Automation

● Dashboard and Reporting

● Proofing

● Account Administration

● Integrations

● Resource Management

Who is it for?

Businesses of all sizes can confidently grow and provide value as needs change for the business.         

Pros and Cons  


Dynamic Views: Smartsheet gives users easy access to a range of dynamic views, such as Gantt charts, card views, and calendars, which let them see project timelines, task dependencies, and milestones.  

Forms Management: The platform provides forms management features that let users design and oversee forms that are used to gather input, comments, or organized data from stakeholders and team members.

Audit Controls: Administrators may plan the data flow and uphold transparency throughout the company with the use of Smartsheet’s guided workflow tool.

Tracking time: Smartsheet has time tracking tools that let users keep track of and control the amount of time they spend on different jobs and projects.


Issues with Data Ownership and Control: When working with confidential company data kept on a cloud-based platform such as Smartsheet, users may raise issues with data ownership and control.

Platform Performance Problems: Occasional platform performance problems may affect the application’s responsiveness and speed for users in places with slower internet connections.

Limited complex Analytics: Smartsheet has strong reporting functionality, but when compared to specialized business intelligence solutions, users may find the platform deficient in more complex analytics features.

File Versioning Challenges: The issue of file versioning in Smartsheet has been brought up by users who want more capabilities that make it easier to collaborate and manage documents.


It offers the following pricing plans:

● Free: $0

● Pro: $9

● Business: $32

● Enterprise


Want to take the tool for a virtual spin before you actually buy it? Then you need to schedule a demo right away.           


For teams looking for an easy-to-use visual collaboration solution, Trello is a strong choice for accomplishing project management success.

Trello is an intuitive platform that makes planning, organizing, and prioritizing projects easy. Its features include a digital board, customized workflows, and task assignment capabilities.

Smartsheet enables teams to manage a wide range of tasks thanks to its extensive features covering project planning, tracking, and collaboration.

The platform offers a complete solution for project-related tasks with its various project management tools, including document and resource management, task tracking, and timetable features.

In conclusion, both these tools can be the key to a successful project. But the choice depends on you as only you are aware of the needs of your business and projects.

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